Yardi Acquires Public Housing Management Software Developer VisualHOMES
Yardi Systems announced today that it has acquired VisualHOMES, a leading provider of software solutions Read More »
Integrated Document Management Brings the Possibility of Paperless Audits to Housing Authorities Nationwide
Organization: The Housing Authority of the County of San Bernardino, California Read More »
Creating Safer Public and Section 8 Housing Using VisualHOMES® Integrated Background Screening
Push-button integration automates complex screening processes for greater efficiency and comprehensive compliance. Read More »
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Accounts Payable
VisualHOMES Accounts Payable module empowers you with instant access to vendor information so you can avoid duplicate invoices and late payments, require that invoices entered into the system be supported by Purchase Orders, and automatically take early-payment discounts. You can also manage payments for all types of 1099 vendors, further enhancing your ability to manage your vendor base and valuable financial resources.
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Highlights
Instant Access
Provides instant access to a Vendor’s balance, open debit, available credit, and year-to-date and accumulated-to-date purchase totals while posting an invoice for the Vendor
Drill Down
Drill-down information displays the details of the Vendor’s balance, showing the invoices, prepayments, payments and invoice distribution
Referencing
Ability to lookup all Purchase Orders for a selected Vendor while posting an Invoice
Rules
Purchase Order numbers can be required when entering Invoices
Flexibility
Run invoices by due date, urgency, discount date, Vendor or reference, automatically calculating default discount and payment amounts for each Invoice, and allowing all payments to be applied in an instant
1099
Manages payments for all types of 1099 Vendors, prints applicable 1099 forms on blank or pre-printed forms, and creates electronic submission
file for IRS
Other Features Include:
- Allows automatic distribution of payables to multiple projects and accounts
- One-time Vendor Invoice Entry option provides a quick way to input information when processing an invoice from a one-time vendor without necessarily creating a vendor record
- Automatically generates unique Voucher/Claim number for every Invoice entered
- Automatic warning of duplication of Accounts Payable Invoices
- Automatic alert if more than one Invoice is being created for a selected Vendor within the same day
- Payments can be easily placed On-hold and flagged as not yet released, and will automatically be excluded from the Check-printing cycle
- Invoice Payment Urgency Code can be created for each Invoice, which can be used to prioritize Invoice payments and Check printing
- Automated Prepayment feature allows advance posting of payment transactions before receipt a Vendor’s Invoice
- Recurring Invoices can be easily setup, and can even be amended
- Supports payments to Vendors via Direct Deposit (ACH) and Laser Checks on pre-printed and blank check stock (MICR)
- Positive Pay allows additional bank verification
- Post Handwritten Check feature records Checks that need to be issued outside of the regular Check-printing cycle
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- Supports unlimited Banks and Bank Accounts, including ability to print checks from any Account
- Ability to easily Import and receive electronic Invoices from Vendors, reducing Invoice data entry and paper
- Inactive Vendors with no outstanding balance can be deleted, archived and then reactivated at any time , eliminating the need to re-enter data
- Aging Periods can be defined
- Vendor Transaction Analysis provides graphs that can be viewed and printed for easy analysis and decision making
- Easy-to-use, tab-based screens with drill-down and shortcut icons allow quick data entry, express navigation and centralized access to all relevant information
- Built-in Online Help
- Notes available at multiple levels for open-ended tracking
- Extensive “canned” reports, with easily customizable filter criterion, including the ability to “go back in time” and generate reports for past periods
- Ability to easily Export reports to various file formats, including MS Excel, MS Word, etc.
- Easily generate Custom Reports via integrated Report Writer
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