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Purchase Orders
VisualHOMES Purchase Orders module gives you maximum control over your purchasing activities and protects you from exceeding your budgets. You can password-protect Purchase Order functions and automatically accrue the liability for purchases at the time goods are received, instead of waiting to post the liability through Accounts Payable. You can even require that Accounts Payable invoices be supported by Purchase Orders before being entered into the system.
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Highlights
Flexibility
Easily create Purchase Orders by Vendors, Items, and Reorder Quantity
Purchase Quotes
Purchase Quotes can be created, amended, and then cancelled or automatically converted to Purchase Orders at the click of a button
Invoice Matching
Accounts Payable Invoices can be matched to specific Purchase Order line items, providing the ability to monitor which received Purchase Order items have been Invoiced, and to quickly identify those items that have not yet been Invoiced
Integrated
Automatically generate Purchase Orders from approved Purchase Requisitions at the click of a button
Streamline
Ability to combine multiple approved Purchase Requisitions into a single Purchase Order
Powerful
Ability to automatically create separate Purchase Orders by Vendor from a Purchase Requisition with multiple Vendors
Other Features Include:
- Flexibility to include stock and non-stock items, as well as services, on the same Purchase Order
- Complete Inventory information on-screen during Purchase Order creation
- Instant access to Vendor information, including balances and backorder amounts, allowing review of purchase and payment histories for a given Vendor prior to processing a PO
- Purchase Orders are not closed until all backordered items within the PO have been received or cancelled
- Ability to Copy from existing Purchase Orders
- Option to automatically accrue the Liability for purchases at the time goods are received, instead of waiting to post the Liability through Accounts Payable
- Cancel Received Goods feature allows the canceling of received goods which have been Invoiced in Accounts Payable without the need to void the Accounts Payable Invoice before canceling the goods received
- Ability to require that Accounts Payable Invoices be supported by Purchase Orders before being entered in the system
- Allows automatic distribution of costs of received goods from a Purchase Order to multiple projects and accounts
- Blanket Purchase Orders can be setup and are automatically converted into Purchase Orders when released, thereby enabling receipt of items against the released Orders
- Automatically selects Inventory Best Pricing, and can be overridden
- Automatically flags Purchase Orders revised after printing, assuring that a Revision Letter is automatically added to the PO number each time a change is made
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- Multiple Vendor Addresses can be setup
- All Purchase Orders are electronically archived, allowing easy lookup and reprinting at any time
- Automatic alert if quantity received exceeds backorder quantity
- Real-time Check Budget validations prompt user if a Purchase Order is within or exceeds the pre-determined Budget
- Encumbrances are automatically updated once Purchase Orders are generated
- Detailed Budget reports include budgeted, encumbered and actual amounts
- Mass Cancellation of Purchase Order Backorders provides easy cancellation of a single or range of Purchase Orders, with flexibility to set parameters
- Ability to easily Export and Import electronic Purchase Orders, reducing paper
- Easy-to-use, tab-based screens with drill-down and shortcut icons allow quick data entry, express navigation and centralized access to all relevant information
- Built-in Online Help
- Notes available at multiple levels for open-ended tracking
- Extensive “canned” reports, with easily customizable filter criterion, including the ability to “go back in time” and generate reports for past periods
- Ability to easily Export reports to various file formats, including MS Excel, MS Word, etc.
- Easily generate Custom Reports via integrated Report Writer
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