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Purchase Requisitions

VisualHOMES Purchase Requisitions module streamlines your Agency’s requisitions process with electronic routing, approvals and integration with Purchase Orders to provide a complete purchasing system. Once Purchase Requests are approved, authorized users can easily convert them into Purchase Orders, which can be created by Purchase Request, by vendor or by items.

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Highlights

Powerful

Create requisitions with multiple vendors and multiple line items

Flexibility

Line items can include inventory and non-inventory, as well as services

Routing

Tracks status and routing of Purchase Requisitions

Approval Levels

Approval levels and routing can be flexibly configured to agency-specific rules and workflow

Rules

Purchase Requisitions can be kept outstanding until all items have either been ordered or cancelled

Integrated

Integrated with Accounts Payable, Inventory Control and Purchase Order, for seamless look-ups and easy selection of pre-existing Vendor and inventory Item information

 

Other Features Include:

  • Automatically generate Purchase Orders from approved Purchase Requisitions
  • Integrated with File Attachments (Doc. Imaging), providing the ability to link electronic files, such as RFP’s, Quotes, and pictures of items, at the Requisition level for organized “electronic filing”
  • Easy-to-use, tab-based screens with drill-down and shortcut icons allow quick data entry, express navigation and centralized access to all relevant information
  • Built-in Online Help
  • Notes available at multiple levels for open-ended tracking
  • Extensive “canned” reports, with powerful filter and selection criterion allow users to easily generate tailored reports without “customizing”, including the ability to “go back in time” and generate reports for past periods
  • Ability to easily Export reports to various file formats, including MS Excel, MS Word, and even XML
  • Easily generate Custom Reports via integrated Report Writer
  • Powerful lists with drill-down and search capabilities can be easily tailored to each users’ needs based on built-in filters with sorting by key fields and order preferences, including the ability to setup pre-defined defaults for each user, giving each user their preferred, “customized” view of data